Administrator access for an event

An administrator’s roles determine which actions they can take. For roles that support event-specific access, their event and group assignments also determine which events they can access. Ask an authorized administrator to review Events → Administrators, open the person’s record, and check their assigned roles and Events Access.

Events Superadmins have access to all events

Events Superadmin requires All Events access. It cannot be limited to Individual Events while that role is assigned. Assigning the role grants access to all events, and the All Events checkbox cannot be cleared for that role.

If someone needs access only to selected events, assign the appropriate narrower Events role or combination of roles, then configure their individual-event or event-group access. Review all roles on the account: adding a narrower role does not take away access granted by Events Superadmin or a broader Superadmin role.

If an Events Superadmin cannot see an event or its registrants, confirm the correct school/account and role assignment, refresh the session, and contact Support if the problem persists. Do not describe switching that role from Individual Events to All Events as a normal configuration fix.

Selected event assignments are not a privacy boundary against full school administrators or authorized GiveCampus administrators.

Events roles

These summaries describe each role on its own; stacked roles combine permissions.

• Events Superadmin — Full event administration, including managing Events administrators, publishing, registration management, and financial operations.
• Advanced Events Admin — Can create, edit, and publish events, manage registrations and check-in, and use event reports. This role alone does not grant administrator management, refunds, or Outreach access.
• Basic Events Admin — Can create and edit events, manage registrations and check-in, and export event-level reports. Cannot publish events with this role alone.
• Events Content Manager — Can view and edit event/activity content; does not grant event creation, publishing, refunds, registration management, or check-in.
• Events Communication Admin — Can edit event/activity content and create, manage, and send event communications; does not grant event creation, publishing, refunds, registration management, or check-in.
• Events Finance Admin — Can refund eligible payments, cancel events, upload offline registrations, and use financial/custom reporting. It does not grant ordinary event-content editing.
• Events Reporting Admin — Can view events and use event, school-level, custom, and deposit reporting, with integration-review permissions. It does not grant ordinary event-content editing.
• Events Check-in Admin — Can access the event index and check in attendees; does not grant ordinary event editing, registration management, or event-report exports.
• Events View Only Admin — Provides read-only event access.

Roles can be combined on one administrator record. Manage them under Events → Administrators or the school’s Administrators area. For the complete role comparison, see GC Events - Advanced Permissions.

Change an administrator’s role

A Superadmin or Events Superadmin can go to Events → Administrators, open the person, then under Role(s) → Current User Roles choose Add Another (or Add), select the needed predefined role, and click Update Role(s). Review Events Access and assign the intended events/groups where that role permits limited access. The Roles → role name → Permissions page describes what a role includes; it is not a checklist for changing that role’s capabilities.

Choose a role for the person’s duties rather than attempting to enable a single permission. A narrower additional role does not subtract access from another role.

Superadmin has the Events capabilities across these roles. Fundraising Superadmin is not an Events Superadmin; Online Giving role names do not automatically grant all event-management actions.