Idea Submission

Easily source, review, and publish ideas from your community within GC Social Fundraising.To get started, go to your online giving dashboard (present icon) and select Idea Submission.

From here, you’ll start by creating your first Idea Submission Form. 

Fill up the Form Details section with a title, header, and instructions. The header and instructions will be publicly visible. Use the Form Builder to add, remove, and reorder custom fields. You can also mark fields as required or optional using the STAR icon.  

Click on View Form in the top-right corner to see what your form looks like. Now, your Idea Submission Form is ready to share with the public. After clicking View Form, copy the URL and share it with as many people as you’d like! Or, even better, share this form, highlighted in it's own section, with members of your community on a School Page!

Someone submitted an idea - now what? 

Crowdfunding administrators for your school will receive an email notification:

Subject: Action Requested: New Idea Submitted on GiveCampus

Jane Doe just submitted a fundraising idea: Women’s Soccer Fundraiser. Review and approve or reject the fundraising idea here.

Happy fundraising!
GiveCampus team

The idea will now show in the list of Submitted Ideas for your school.

To see more details, click on the title of the submitted idea. 

Responding to an Idea Submission

You can either click Respond in the Submitted Ideas list, or Respond to Submission if viewing more details by having clicked the title of the submitted idea. 

If you’re choosing to reject the idea, you can include an optional message for the idea submitter.

When you click Submit, the idea submitter will receive an email informing them of your rejection. 

Approvals

If approving a fundraising idea, you can choose to create a Tier 1 Social Fundraising campaign or a Tier 2 landing page and enter more information about your campaign and its goals.You also have the option to allow the submitter to build out this page themselves and to include an optional message with the approval email.

If you allow the submitter to build the page on their own, they will be granted administrator access limited to the new page. If they don’t have a GiveCampus account, they must create one by following the link in their email.

After creating an account (or logging in), the idea submitter will be able to populate details, goals, and branding but cannot publish or launch the page on their own.

Instead, they will see the option to Request to Publish their page once it has been built.

You will receive an email when the submitter requests that their campaign be published.

When you’re ready to launch the campaign, click Launch Immediately. Your new fundraising campaign will now be live to the public.

FAQ

FAQ — Managing old forms

• Can I delete or archive an Idea Submission form?
  • No. There is no option to delete or archive Idea Submission forms.
  • Instead, rename old forms (for example, add a suffix like "NOT IN USE" or the year) to indicate they are no longer active. You can also update an existing form by editing its title, header, and fields if you need to repurpose it.

FAQ — Navigation reminder

• Where do I manage Idea Submission forms?
  • In the admin, go to Online Giving > Idea Submissions.

FAQ — Collecting dates from submitters

• Can I add a date field (for example, a proposed fundraising start date) to the form?
  • Idea Submission does not include a dedicated date field type.
  • To collect dates, add a short-answer (single-line) text field and use the field label, placeholder, or Help Text to specify the desired format (for example, "Proposed start date — MM/DD/YYYY"). Including a brief example in the Help Text can help maintain consistency.

FAQ — Accepting images, photos, or video from submitters

• Can submitters upload files, photos, or videos directly on the Idea Submission form?
  • No. Idea Submission forms do not support direct file, photo, or video uploads.
  • As a workaround, add a short-answer text field asking submitters to paste a link (for example, a Google Drive, Dropbox, Box, YouTube, or Vimeo URL). In the field's Help Text, specify the required sharing settings (for example, "Share link must be viewable by anyone with the link").

• Is there a limit to the number of forms that I can create? 

  No, you can create unlimited forms!

• I used to use Campaign Guidelines to get ideas from my community, what do I do now? 

  You'll want to create an Idea Submission form and then head to your School Pages section > edit the page with the description "Default page for [school name]" > Page layout > edit the Idea Submission CTA page and add your new form to your default School Page!

• Is there reporting for Idea Submission fields? 

  Not at this time. All submitted ideas will be viewable in the Submitted Ideas section of Idea Submission.

• Who's going to receive notifications about idea submission? 

   

Only admins with the Manage Idea Submissions permission can access Idea Submission.

Admins subscribed to submission emails will receive a notification when an idea is submitted. To manage notifications, go to Administrators > Notifications.