Deactivate a volunteer in the established VMS

For the established (legacy) Volunteer Management portal. These steps differ from the newer Volunteer Management interface. Administrator controls require the appropriate school or volunteer-management permissions.

To end a volunteer’s access, open Manage Volunteers, edit the existing volunteer, set Deactivation Date to a past date, and update. The bulk-upload screen also supports a deactivate column set to TRUE for the selected volunteer IDs. Verify the correct unit and records before using a bulk file. Deactivation is not merely hiding a row: its background process unpairs assignments, removes the linked user and roles from the volunteer record, and archives associated text conversations. Allow the queued processing to finish and verify the result. Do not describe this as deleting all historical activity or deleting the person’s entire GiveCampus account. Ask Support for a different removal goal, such as correcting an erroneous duplicate, instead of repurposing unrelated stale-record deletion tools.