Sequence audiences, reunion wording and registered activity summaries

Open Events → Events → select your event → Edit Event → Sequences.

Add recipients

For an editable event-sequence outreach with the relevant permissions/features, use its Recipients → Add Recipients controls to add supported sources to the existing audience. The audience editor adds inclusion conditions to the outreach's existing query rather than requiring a single list. Review the generated recipients, exclusions and overlaps; a source-list name does not automatically provide “you were invited because…” wording.

Personalized reunion wording

Provide explicit per-recipient group/reunion wording through supported custom recipient fields, such as a precomputed reunion anniversary and class year, and insert the offered merge tokens. Do not assume the editor calculates an anniversary from class year or resolves a recipient's membership in multiple lists to one preferred label. Inspect and test the actual resulting substitutions.

Registered activity summaries

For a complex-event reminder, the Outreach Activities token (selected in the token picker) uses a linked event registration and its registration group. It renders activities with completed activity tickets, including guest names, ticket types, date/time and location; activities with no such tickets are omitted rather than rendered as empty weekend-schedule sections. This is a registration-group summary, not necessarily an individual guest-only itinerary. An unregistered invitation audience or a recipient without the required linked record cannot be assumed to produce that content. Select the token from the current editor; standard event-email template tokens are a separate interface.

Role for event sequences

Events Communication Admin, Events Superadmin, and Superadmin include the event-editing and event-communication capabilities needed to manage event sequences. Advanced Events Admin or Basic Events Admin alone is not enough. For a colleague who already has an event-editing role, add Events Communication Admin through Events → Administrators → select the person → Role(s) → Add Another → Update Role(s) and retain access to the intended event. Roles are predefined; do not try to turn on an individual sequence permission.