Build invitations before activation and exclude existing RSVPs

Open Events → Events → select your event → Edit Event → Sequences.

The event-communication roles listed below can create sequences while the event is still a draft. This is separate from activating the sequence: the activation check requires an active or completed event and successful send validation. Prepare the audience and content while drafting, then verify publication, recipient review and timing before activation.

A newly created event invitation sequence receives an event RSVP exclusion filter by default when no RSVP filter is already supplied. Its all-RSVPs selection matches both attending and not-attending ticket responses for that event. Review the saved exclusions and refreshed recipient list, especially for an older or modified sequence. Event reminders and follow-ups are distinct sequence types intended for their configured audiences; do not assume every reminder excludes registered attendees or that an ordinary outreach inherits the invitation default.

Role for event sequences

Events Communication Admin, Events Superadmin, and Superadmin include the event-editing and event-communication capabilities needed to manage event sequences. Advanced Events Admin or Basic Events Admin alone is not enough. For a colleague who already has an event-editing role, add Events Communication Admin through Events → Administrators → select the person → Role(s) → Add Another → Update Role(s) and retain access to the intended event. Roles are predefined; do not try to turn on an individual sequence permission.