Add-on cutoffs and activity capacity

In GiveCampus Events, available controls depend on your assigned administrator role(s), access to the event, and the interface used by your institution.

The add-on editor has no scheduled sales cutoff. Availability uses unlimited inventory or total available minus purchased/reserved quantities. Do not assume a timed t-shirt cutoff or delete an add-on with completed registrations; verify any intended manual inventory change.

Activity sold-out checks use its guest limit and ticket-type capacity. Confirm finite limits and whether tickets are unlimited. Where exposed, Hidden Ticket Type removes a choice from registrant selection while preserving the admin view. Hiding is not canceling existing attendance or issuing refunds.

How can I stop new registrations for one activity without canceling it?

Do not use Cancel Activity if the activity is still taking place and you only want to close sign-ups. An activity’s Start Date and End Date describe when it happens; the End Date must be after the Start Date. They are not a separate early registration deadline.

For an activity that already has registered guests, you can manually make it full at your desired cutoff:

1. Review the activity’s existing registrations and any places reserved in unfinished checkouts.
2. Open Events → Events → select your event → Edit Event → Activities, then edit that activity.
3. Under Registration Limits, set Overall guest limit for this activity to the number of places already committed. Do not leave it blank, because blank means unlimited. Do not set it below existing commitments.
4. Click Save & Next, then check the public registration flow to confirm that the activity is no longer available for new selections.

This preserves the activity and its existing registrations. It is a manual capacity change, not an automatic scheduled cutoff, and it also limits staff bookings. Reserved places can affect availability; if reservations expire or guests are removed, review the capacity again. The overall activity limit must be at least 1, so this specific method is not a zero-attendee closure setting. Contact Support for help with a different arrangement.

You can also state the registration deadline in the activity description, but description text alone does not stop registrations.