Create, publish, unpublish, archive, or cancel an event

In GiveCampus Events, available controls depend on your assigned administrator role(s), access to the event, and the interface used by your institution.

Rules

Publishing requires a draft event, an image, contact fields, and either virtual format or a location name. Check all of these requirements even if the error message mentions only contact fields.

An event can be unpublished when complete, or when active with no non-incomplete event tickets. Cancellation requires an active event that has not ended. Archiving is available for draft, complete, or canceled states; an archived event can be restored.

Canceling an event only queues refunds when the refund-payments option is selected. Cancellation with existing payments requires the relevant refund authorization. A queued refund is not proof that every refund has completed.

How to use

1. Open Events → Events → New Event. Complete the event details and registration setup.
2. For an existing event, select it from Events → Events and choose Edit Event to update its settings.
3. Return to the event’s Overview and use Publish Event when the required information is complete. Confirm the prompt, then review the public page.
4. Return to Overview for available Unpublish Event, Cancel Event, or Archive Event actions. Read the confirmation and check the resulting state. Available actions depend on the event’s status and registrations.

Unpublishing hides the page and returns the event to draft. Canceling and archiving are different actions; review the rules below and any refund option before proceeding.

Troubleshooting

Check all publication requirements, not just the wording of the error. For cancellation, verify state, dates, payments, permission, and the selected refund option.