Run auction check-in and manage walk-in bidders

Availability and access to guest information

These instructions apply only when the organizer has access to the auction check-in console and can create its check-in link. Do not assume that every event offers this workflow. If Share access is missing, contact Support to confirm which check-in options are available for the event.

This console can display guest contact information, including email addresses and phone numbers. It is not a check-in workflow that hides all registrant personal information. Share its link and access code only with helpers authorized to use that information. The ordinary Event Attendance administrator screen is a separate workflow.

How to use

Use the organizer-provided auction check-in link and enter the operator name/access code when prompted. Search guests, inspect their registration/bidder details, and use the offered check-in action. The console includes contact editing, check-in undo, paddle changes, registration matching, and card-link resend actions.

For a walk-in, use the dedicated walk-in-bidder workflow rather than linking an unrelated registration. If the person already has a registration, inspect the suggested matching candidates before connecting it.

Rules and troubleshooting

This delegated operator console is distinct from the ordinary authenticated event check-in screen. An organizer can create, revoke, or regenerate its access link. If access fails, request the current link from the organizer. Guest check-in alone does not guarantee an active self-service bidder or a saved card.

How does an organizer create the check-in link?

Open Events → Events → select the event → Auction → Bidders → Share access → Create check-in link. Copy the Check-in link and access code for your check-in helpers. Use Open console to test the workflow.

Helpers open the link, enter their name and the access code, and can check in guests without a GiveCampus login. Share the link and code only with people assisting your event. The link remains usable only while at least one auction for the event has not been closed or archived. Closing or archiving all of the event’s auctions ends access; revoking the link also ends access.

Use Regenerate link to issue a replacement link/code or Revoke link to stop access. Both invalidate the old link and code and sign out helpers using them, so distribute the replacement when needed. These access-link actions are separate from checking in an individual guest.