Guest Affiliations in GC Events – Selecting Multiple Values

Parents and attendees can list multiple values within a single affiliation—for example, a parent can include several alumni class years under the “Parent of Alum” category. GC Events supports this capability.

what you can do

Registrants can select multiple class years when choosing affiliations like "Parent of Alum."
A multi-select dropdown appears after choosing the affiliation type.
This functionality applies to any affiliation configured to allow multiple selections.
Multiple values selected for one affiliation will appear on name tags and in event reports.

how it works during registration

Select the affiliation type (for example, Parent of Alum).
A multi-select dropdown displays the available values (such as a list of class years).
Choose all applicable options from the dropdown.

Example: A parent with three alumni children selects 1987, 1989, and 1992 from the dropdown under Parent of Alum.

configuration notes and visibility

The multi-select option is controlled by your event's affiliation settings. If you see a single-value picker, update the event’s configuration to enable multiple selections.
Multiple values submitted for the same affiliation remain grouped for each person and are displayed on printed or digital name tags (if enabled) as well as in event reports.

faqs

Can guests also have multiple values in one affiliation?

Yes. The same multi-select behavior applies when entering guest details if the affiliation is configured for multiple values.

Does this only work for class years?

FAQ — How do I control which class years or values appear in an event’s affiliation dropdown?

The list of values shown on an event’s registration form comes from your school‑level Affiliations configuration. The event displays only those school‑level affiliation records that are added to it.

What to know and where to change it

School‑level source: The values available in an event’s affiliation multi‑select are drawn from the school‑level affiliations managed under Online Giving > School‑Level Settings > Affiliations. For example, the default Student affiliation includes the configured range of class years.

Changing default values: To adjust which years appear for a default affiliation such as Student, edit the affiliation at Online Giving > School‑Level Settings > Affiliations and update its year range or value list. Changes here apply to all events and forms that use this affiliation.

Event‑level selection: Each event can be set up to include only specific school‑level affiliations. To control which value lists appear on an event’s registration form, edit the event’s affiliation selections. Removing a school‑level affiliation from an event prevents its values from appearing on that event’s form, even though the affiliation remains active at the school level.

Workarounds for event‑specific value sets

Create a custom affiliation: If an event requires a different set of years (such as only current student years), create a new custom affiliation under Online Giving > School‑Level Settings > Affiliations. Label it accordingly and assign the specific range of values. Then add the custom affiliation to the event and remove the default affiliation.

Best practices

Shared labels: Custom affiliations can share the same label as a default affiliation, but they are distinct records. Confirm you select the intended record when editing an event.

Impact scope: Changes to a school‑level affiliation affect all events and forms that use it immediately. To make temporary or event‑specific changes, create and assign a custom affiliation instead of altering the school‑level record.

Graduating cohorts: Some schools update the Student affiliation’s year range each cycle so that it always reflects current enrollment years. Alternatively, maintain a separate "Current Student" affiliation for events that need to show only active student years.

How the system determines the list shown

The registration form displays values based on which school‑level affiliations are linked to the event. Any changes to these affiliation records are reflected immediately across all forms that use them.

No. This functionality works with any affiliation type set up to allow multiple selectable values.