GC Events - Event Status and Landing Page Access

GiveCampus updates event landing pages based on event status changes. This guide explains how landing pages display for events that are Active, Complete, Draft, or Canceled.

Event landing page visibility

When an event is marked as Complete, its landing page remains accessible via its direct link. Visitors can view event details but cannot register.

In contrast, events in Draft or Archived statuses are hidden from public view. Canceled events remain accessible via their direct link; however, the landing page shows a cancellation notice instead of registration options.

The landing page behavior is as follows:

• Draft or Archived events: Not accessible to the public.
• Canceled events: Accessible via direct link with a cancellation notice.

The registration end date appears in a long format with an ordinal day and timezone (for example, "January 15th at 11:59 PM PST").

Active events transition to Complete status via an hourly update after their end date, which makes them archivable. For events without an end date, they change to Complete five days after the start date, so the Archive action may become available within an hour after that threshold.

What changes on a complete event landing page

For events that transition from Active to Complete, registration options are disabled. Instead of registration buttons, the landing page shows a message:

Event registrations closed [registration end date]

This message appears when the event’s registration closing date and time have been reached.

Key points

• Active events: Full registration options and event details are visible.

The landing page determines registration status by comparing the current time to the event’s registration end date. Once that date and time have passed:

• Registration buttons are removed.
• A message is displayed indicating that registrations have closed, along with the registration end date.

How the system determines registration status

When the current time is at or after the registration end date:

• Registration buttons are removed from the landing page.
• The message "Event registrations closed [registration end date]" appears, using the event’s registration end date in a long format.

Practical implications

• For visitors: Even if an event is complete, they can use the direct link to view event details. However, if the registration period has ended, they will see a message indicating that registrations are closed.
• For administrators: You can share event details and historical information even after registration has closed. Event details remain visible as long as the event status is Complete.