GC Events - Event Status and Landing Page Access

GiveCampus updates event landing pages based on event status changes. This guide explains how landing pages display for events that are Active, Complete, Draft, or Canceled.

event landing page visibility

When an event is marked as Complete, its landing page remains accessible via its direct link. Visitors can view event details but cannot register. In contrast, events in Draft or Canceled statuses are not accessible via their landing pages.

what changes on a complete event landing page

For events that transition from Active to Complete, registration options are disabled. Instead of registration buttons, the landing page shows a message:

Event registrations closed [registration end date]

The [registration end date] is formatted as a long date (e.g., "January 15, 2024 at 11:59 PM PST"). This message appears when the system’s after_registration_close? condition is met.

key points

• Active events: Full registration options and event details are visible.
• Complete events: When the registration period has ended, the registration buttons are replaced with a closure message, and event details remain visible.
• Draft or Canceled events: These events are not accessible via the landing page.

how the system determines registration status

The landing page displays the registration closed message based on the after_registration_close? condition. When the current time is at or after the registration end date:

• Registration buttons are removed from the landing page.
• The message "Event registrations closed [registration end date]" appears, using the event’s registration end date in a long format.

practical implications

• For visitors: Even if an event is complete, they can use the direct link to view event details. However, if the registration period has ended, they will see a message indicating that registrations are closed.
• For administrators: You can share event details and historical information even after registration has closed. Event details remain visible as long as the event status is Complete.

conclusion

With GiveCampus, complete events remain transparent and accessible. The event landing page is always available via its direct URL, while registration is clearly disabled once the registration period ends. Only events in Draft or Canceled states are entirely hidden.

Happy event managing with GiveCampus!

Archiving events and automatic status updates

Events cannot be deleted. Instead, you can archive them to keep your workspace tidy while preserving historical data.

Archiving eligibility — before archiving

• An event must be in Draft, Complete, or Canceled status for the Archive Event action to appear. If an event is Active, the Archive Event button will not display.

• The Archive Event button is available in the Other Actions section on the Overview tab once the event reaches an eligible status. If you do not see the button, verify the event's status.

• If an event is Active, change its status to Complete (either manually or via the automatic update) before archiving.

• Active events transition to Complete after the event's end date via a daily update. Events without an end date transition five days after their start date, so the Archive action may become available the day after the end date rather than immediately.

Archive an event

1. Go to Events and select the event you want to archive.
2. Scroll to the Other Actions section on the 'Overview' tab.
3. Click Archive Event.

• What archiving does: The archived event is removed from public view and your active events list.
• Eligible events:

Unarchive an event

To unarchive an event, click Unarchive Event. The event will revert to Draft status.

Automatic status transitions

• Active events automatically transition to Complete status after their end date passes via a daily update.
• Events without an end date change to Complete status five days after their start date.

Because these updates run once per day, an event may switch from Active to Complete at the next daily update. Once an event is Complete or Canceled, you can archive it to remove it from your active list.