Use built-in email tools to easily email your volunteers to drive activation.
An essential part of a strong volunteer program is regular communication to volunteers. To facilitate this outreach, Administrators in GC Volunteer Management are able to use the "Email Volunteers" tab do do outreach to volunteers - both registered and unregistered.
This will allow you to create templates, filter volunteers based on things like registration status, role, class year, last activity, and then email volunteers right within GiveCampus -- making it easier than ever for you to motivate and activate your volunteers.
Step 1: Creating Templates
Under the "Email Volunteers" tab in your GC Volunteer Management Administrator Dashboard there is an option for "Email Templates". These email templates are intended for administrator use and are not shared with volunteers. However, they are visible and able to be used by other Volunteer Management administrators at your school.
To get started, click the "New Email Template" button.
Necessary Fields and Content:
- Template Name
- Template Description
- Sender Name
- Reply-to Email Address
- Subject Line
- Content for the body of the email
Merge Tokens:
Just as with email templates created for volunteers, you'll be able to include imagery, links, and merge tokens. There are some new merge tokens available to use when communicating with volunteers:
- Volunteer Name
- Volunteer Class year
- Volunteer Role
- # of Assignments
- # of Assignments who have given
- Last activity date
Once you've got your content in place, click "Save Email Template" to be able to use this when communicating with volunteers.
Step 2: Emailing Volunteers
From the "Email Volunteers" tab you'll see all volunteers for your school, pre-filtered to those that you manage. The page is automatically split into two sections - those volunteers who are registered and those who are unregistered.
Use Filters:
If you'd like to filter the list further , you can select the "Filters" button and refine the list to see only volunteers which meet those filter criteria, which include:
- Class Year
- Role
- Assignment Giving
- Volunteer Activity
Emailing Selected Volunteers:
- Filter Your List
- Select all volunteers in that list or you can select only certain volunteers from that list.
- Press "Email Selected Volunteers.
- Choose a template and make any adjustments to the email subject or body.
- You can send yourself a test of the email or just send the email to your volunteers!
- Celebrate and monitor email statistics in aggregate and for individual volunteers! 🎉
