Why didn't my files import?

The data in your GC Volunteer Management (VMS) is updated via new data sent through .CSV files in a format that is determined during your onboarding process. Changes to the files that are submitted can result in the VMS importer not recognizing your files or not recognizing data within your file.

Common Import Issues and Solutions

File Format and Structure Issues

Problem: File format, structure, or column headers don't match your original setup 

Solution:

• Verify column headers match exactly (case-sensitive)
• Check that no columns were added or removed without prior coordination
• Maintain consistent file structure matching your original Foundational File Set

File Naming Convention Issues

Problem: File names don't follow required naming convention 

Solution:

• Keep the same naming convention as your original setup
• Check for case sensitivity and proper spacing
• Ensure date stamps follow the expected format

Importer Status Issues

Problem: Importer is disabled due to previous errors 

Solution:

• Check Data Management > Import History for error messages.

  Note: The Data Management section is visible only to authorized VMS administrators. If you do not see this section, have an administrator review Import History or re-enable the importer on your behalf.

  • After correcting your files, re-upload them via SFTP and re-enable the automated importer using the link in the "Import Run Failure Notifications" email. If you did not receive a failure email, verify that "Import Run Failure Notifications" is enabled for your account under Administrators in the left-hand sidebar.

Data Content Issues

Problem: Files contain no new data 

Solution:

• Ensure files contain updated information compared to last upload

   

When Files Don't Match Current Configuration

If you've added new columns or changed your data structure:

• The importer will pause and not process files that don't match the current configuration
• You can continue uploading files in the old format while waiting for reconfiguration

Getting Help

Contact Support: If you can't resolve the issue using these steps, email support@givecampus.com with:

• Screenshots of any error messages
• Details about recent changes to your files
• Confirmation of which SFTP server you're using