Within GiveCampus Volunteer Management, there are a series of fields that are required in order for GC vm to function properly. Below are the required fields for each file. If you are Onboarding and unable to send any of these fields, please contact support@givecampus.com to discuss next steps.
Constituent Data
- Constituent ID (the unique ID that you use to identify the constituent in your database)
- First Name
- Last Name
- Class Year
- Affiliation (i.e. alumni, parent, etc.)
We strongly encourage sending additional data about your constituents beyond what is included in the Constituent File to fully utilize the GC VM. These files include data about gifts, relatives, activities, degrees, and gift societies. Below are the required field within these files, should you choose to send them.
Activity Data
- Constituent ID (the unique ID that you use to identify the constituent in your database)
- Activity Name
Degree Data
- Constituent ID (the unique ID that you use to identify the constituent in your database)
- Degree or Degree Major (one of these must be sent to display degree information)
Gift Data
When sending Gift Data, there are two options: detailed gifts and gift summary. We strongly recommend sending detailed gift information, which includes information about each gift transaction by a constituent. Detailed gifts allow for the most flexibility as they can include data points such as gift date and gift allocation. If you are unable to send detailed gift data, it is possible to only send summarized gift data. If you send detailed gift data, gift summary data does not need to be sent as GC VM will aggregate the gifts send in the detailed gift file to the summary-level values. Once your data has been ingested into GC VM, you will have the opportunity to configure how each reporting section is calculated via the Gift Configuration settings.
If sending detailed gift data:
- Constituent ID (the unique ID that you use to identify the constituent in your database)
- Transaction ID
- Gift Amount
- Gift Type (not required if only sending one gift type, but strongly recommended)
If sending summarized gift data:
- Constituent ID (the unique ID that you use to identify the constituent in your database)
- Gift Summary Amount
- Gift Summary Year (fiscal year for which the gift summary is provided)
Gift Society Data
- Constituent ID (the unique ID that you use to identify the constituent in your database)
- Gift Society Name
Relative Data
- Constituent ID (the unique ID that you use to identify the constituent in your database)
- Relative Name
- Relative Type