How do I manage "No Name" records in GC Volunteer Management?

You may have constituents that were imported into GC Volunteer Management (VM) without names. These records were either imported from your main Constituent File without name data available or created when the Constituent ID was sent through an additional file (e.g. gift, degree, activity, relatives, etc.), but was not included in the main Constituent File. 

“No Name” records contribute towards your constituent record count in your VM subscription, so we recommend resolving them at your earliest convenience by either adding the name data or removing the constituents from your VM. 

To reconcile “No Name” records, please follow the steps listed under Data Management > No Name Records in your VM. Please note: Only school administrators with "Full" permissions can access the "Data Management" page.

The CSV available for download will include the following information:

• Constituent ID: The ID number of the constituent
• Associated Objects: The type of data objects, beyond biographical information from the "Constituent File," that are associated with this record. This column can help you determine which additional files the constituent has been included in. For example, "Detailed Gifts" means that your Constituent has detailed gift objects sent via the Gift File. To ensure the constituent does not get imported again, you should update your Gift File export to exclude the constituent.  
• Import Run URL: A link to the import that created the constituent record within VM.
• Imported Through File: The name of the file through which the constituent record was imported into VM.

Please note: "Import Run URL" and "Imported Through File" data may not be available for historical data and will display as "N/A" within your downloaded CSV.