Resource Best Practices & Samples

The resources section within GiveCampus Volunteer Management is an incredible way to save your team time and encourage your volunteers to login to the system. When your volunteers reach out saying 'Could you please send me our volunteer handbook for the 1 billionth time,' you can say 'Absolutely! Login to GC VM and check out the resources section for easy access! (and while you're there, send some emails!)'

Resource Best Practices: 

• Make GC VM a One-Stop-Shop: Any information your volunteers might ask for should be housed within GC VM. This could be talking points about the Annual Fund, FAQs about reunion, your volunteer handbook, tips and tricks for using the GC VM, social media sharing graphics etc. 
• Keep things Organized: Resources can be organized into resource categories such as Reunion Information, Fundraising Best Practices, Social Media Sharing Graphics, and How to Use GC VM. You want your resources to be comprehensive, and organizing resources into categories will help that not become overwhelming!
• Tailor Resources by Volunteer Role, Affiliation or Class Year: Like your email templates and announcements, resources can be tailored so they are only viewable by certain volunteers. Be thoughtful about which resources are relevant and important for different groups. For example, you might only expose your Reunion FAQs to your reunion class year volunteers or have information about academic schedules just for Parent Volunteers.
• Keep them Fresh: Be sure to check into your resources periodically and make sure they are up to date and still relevant. You can easily archive out of date resources or make a few tweaks to ensure the resources continue to be timely and helpful.

Supported document formats

PDF, Word (.docx), Excel (.xlsx), PowerPoint (.pptx), TXT, and CSV files can be uploaded.

How volunteers access uploaded documents

When a volunteer views an uploaded document, they will see a Download button on the resource card that allows them to retrieve the file.

Resources can be added in four formats:

• Link — directs volunteers to an external URL.
• Document — lets you upload a file (PDF, Word, Excel, PowerPoint, TXT, or CSV) so volunteers can download it without leaving the platform.
• Video — embeds a YouTube or Vimeo link, or allows you to upload a video file directly. Volunteers click a Watch button on the resource card to open a video player.
• Article — uses a built-in rich-text editor to create content directly in GC Volunteer Management.

Uploaded documents must be 25 MB or smaller.

Resource Samples: Copy and steal these resources into GC VM!

• Getting Started with the Volunteer Management System in 4 Easy Steps
• 12 Ways to Level Up Your Volunteer Work

Ideas for Resources: 

• Reunion FAQs and important links
• 5 Facts about the Annual Fund
• Social Media Toolkit / Graphics
• Upcoming Events
• How to use GC Volunteer Management
• Best Practices for writing great email templates! 
• 4 Ways Level Up Your volunteer Outreach
• How to Select Assignments
• How to submit a note
• Volunteer Impact Report