GC Events - Banking Options

GiveCampus partners leveraging both GC Online Giving and GC Events can now establish a separate Stripe and/or PayPal account exclusively for event revenue.

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How it works: 

• When an additional Stripe/PayPal account is configured for GC Events, all event revenue will be deposited into this secondary account. 
• Integrated donations made during the registration flow or via the Make a Gift button on an event landing page will continue to flow into the primary online giving account.

Keep in mind: 

• Event revenue deposited into the secondary Stripe/PayPal account includes both the fair market value (FMV) and gift portion of any ticket types or add-ons.

Onboarding an additional Stripe account: 

• Visit the Online Giving admin dashboard and navigate to School-level Settings > Stripe

• In the upper right corner, click the “Add Stripe Account for GC Events” button

• Complete the onboarding process for Stripe
  
  • Note: you will be briefly redirected to Stripe to complete additional details; should you encounter questions about this process, visit the Payment Processing section of our Onboarding FAQs

• Verify your setup via Online Giving > School-Level Settings > Stripe where you will now see a separate Stripe account listed for GC Event

• Configure the deposit schedule for your GC Events Stripe account via Online Giving > Banking & Deposits 

Onboarding an additional PayPal Account: 

• Visit the Online Giving admin dashboard and navigate to School-level Settings > PayPal

• In the upper right corner, click the “Add GC Events PayPal Account” butto

• Complete the onboarding process for PayPal

• Verify the account creation via Online Giving > School-Level Settings > PayPal where you will now see a separate PayPal account listed for GC Events

Ensuring Smooth Payment Processing: 

• The deposit account associated with your new Stripe/PayPal account must be cleared for both credits and debits to ensure smooth payment processing.
• Use this guide to learn more about the importance of clearing for debits and the company IDs required for Stripe/GiveCampus.

Setting Up Separate Event Banking

How to Add a Separate Events Account

For Stripe:

1. Navigate to your School Dashboard

2. Go to Settings > Stripe Accounts

3. Look for the Events-specific Stripe account option

4. Follow the setup process to connect a separate Stripe account for events

For PayPal:

1. Navigate to your School Dashboard

2. Go to Settings > PayPal Accounts

3. Add a new PayPal account specifically for events

4. Complete the PayPal connection process

Benefits of Separate Event Banking

• Easier reconciliation of event revenue vs. donations
• Cleaner financial reporting
• Simplified accounting processes
• Better tracking of event-specific income

What Gets Deposited Where

With separate event banking configured:

• Event Revenue: All ticket sales, add-ons, and event-related charges go to the events account
• Donations: Standard gifts and donations continue to the primary giving account
• Integrated Donations: Donations made during event registration still go to the primary giving account

Common Variations of This Question

• How do I separate event deposits from donation deposits?
• Can I use different bank accounts for events and donations?
• How to set up separate financial reporting for events?
• Where do I configure separate payment processing for events?

When to Use Separate Banking Accounts

Common Use Cases for Separate Accounts

• Different legal entities: When event revenue needs to go to an alumni association or separate foundation
• Accounting separation: When your finance team requires completely separate revenue streams
• Reporting clarity: When you need distinct financial tracking for events vs. general donations

Default Setup Benefits

Most organizations can effectively use the same banking accounts for both events and online giving:

• Simplified management: One set of banking credentials to maintain
• Clear reporting separation: Event and donation revenue show as separate deposits even with the same account
• Streamlined reconciliation: All GiveCampus revenue flows through the same accounts

Making the Decision

Use the same accounts if:

• You want simplified banking management
• Your finance team doesn't require separation
• You're comfortable with separate deposits to the same account

Use separate accounts if:

• Event revenue must go to a different legal entity
• Your accounting structure requires complete separation
• You need to have deposits sent to different bank accounts

Default Event Payment Processing

Where Event Registration Fees Go by Default

By default, all event registration fees are processed and deposited into the same bank account that receives your online donation deposits:

Standard setup (no separate events banking):

• Event registration fees deposit to your primary Stripe or PayPal account
• These deposits appear separately from donation deposits for easy identification
• Event revenue can be viewed in Banking & Deposits reporting
• No additional setup required

Deposit visibility:

• Event deposits appear in Online Giving > Banking & Deposits > Deposit Reports
• Event registration fees are clearly labeled and separate from donation deposits
• You can filter reports by transaction type to isolate event revenue

When You Need Separate Event Banking

Consider setting up separate banking accounts for events if:

• Event revenue must go to a different legal entity (like an alumni foundation)
• Your finance team requires completely separate revenue streams
• You need deposits sent to physically different bank accounts

PayPal Deposit Schedule Limitations

PayPal Only Offers Daily Deposits

Unlike Stripe, PayPal does not offer configurable deposit schedules for GC Events. All PayPal event revenue is deposited on a daily basis and cannot be adjusted to weekly or other custom schedules.

What this means:

• PayPal event deposits occur daily, regardless of your preferences
• You cannot configure PayPal to match a weekly Stripe deposit schedule
• This is a limitation of PayPal's payment processing system, not GiveCampus
• If you need configurable deposit timing, consider using Stripe for event payment processing